The Day Package Pricing
The Day Package
ohoCPricing is based on your number of guests, & includes:
*Access to the property before the wedding for photos, meetings & rehearsal
*Access to the event house & property from 10am - 11pm
(*check in time varies for Sunday weddings*)
*Ceremony area complete with chairs for your number of guests
*4,000 sq/ft climate controlled pavilion complete with overhead lighting, & tables & chairs for your # of guests + additional tables for cocktail hour, food, cake & gifts
*Your choice of linen color, & use of any runners & linen napkins on site
(per availability)
*Event coordinator to help with planning before, & directing day-of
*A staff for day-of to set up, decorating & clean up
*Restroom accommodations & catering prep area at the pavilion
* Use of anything on site including chandeliers, decorations, bars, props, etc
Upgrades can be made to any rental supplies, additional charges may apply in order to accommodate.
Add an Oaks Bar Package if you plan to have alcohol at your wedding, overnight stays to enjoy the beauty of The Oaks for the night or the weekend and rehearsal dinner set up with the overnight stay the night before your wedding
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Day Package Pricing
All Inclusive Package
Pricing is based on your number of guests, & includes:
*Access to the property before the wedding for photos, meetings & rehearsal
*Access to the event house & property from 10am - 11pm
(*check in time varies for Sunday weddings*)
*Ceremony area complete with chairs for your number of guests
*4,000 sq/ft climate controlled pavilion complete with overhead lighting, & tables & chairs for your # of guests + additional tables for cocktail hour, food, cake & gifts
*Your choice of linen color, & use of any runners & linen napkins on site
(per availability)
*Event coordinator to help with planning before, & directing day-of
*A staff for day-of to set up, decorating & clean up
*Restroom accommodations & catering prep area at the pavilion
* Use of anything on site including chandeliers, decorations, bars,
props, etc
Pricing: 50 Guests $6,200 75 Guests $6,400 100 Guests $6,600
125 Guests $6,800 150 Guests $7,000 175 Guests $7,200
Over 180 Guests:
*Please Note* The pavilion offers seating for up to 180 guests, so guest lists over 180 will require rental of an event tent to provide additional covered seating for guests. The tent rental cost is NOT included in this package.
200 Guests $8,600 225 Guests: $9,100 250 Guests: $9,600 275 Guests: $9,900
*NOTE* $500 discount for Sunday – Thursday weddings. Package pricing is based on a 'per guest' price so we can adjust based on your final headcount when final payment is due. If there will be a change in the final number of guests, or if changes or upgrades will be made to any rental supplies or services, pricing changes will apply in order to accommodate. *Guest lists with more than 175 require additional rental equipment*
Add a bar package, overnight stays for the night or the weekend, and rehearsal dinner set up with the overnight stay the night before your wedding so you can enjoy the beauty of The Oaks even longer!
Bar Package Pricing
Bar Packages
Bring your own beer & wine, or beer, wine & liquor package can be added onto the day package, and is already included in the all inclusive package. A bartender can also be added for rehearsal dinner if you choose. The bar package includes bartenders, cups, ice, napkins, etc., liquor package includes garnishes & standard mixers. You bring the alcohol to us & we take care of the rest. (*a special event permit is required for liquor only, & is the customers responsibility to obtain*)
Bring Your own Beer and Wine –
The bring your own beer and wine service gives you the option to bring in any beer and wine you wish to have available for guests while we take care of the setting up of the bar, serving drinks and clean up. The bar will close once the beer and wine brought is distributed or 1 hour prior to the end of the reception to ensure no one leaves the premises with open containers, and gives guests a chance to arrange for transportation if necessary. This option does NOT require any permits.
Pricing Includes:
· Bartender for up to 5 hours on event night
· Bar setup including plastic beer and wine cups and beverage napkins
· Set up/Clean up
Bring Your Own Beer & Wine Price: $225 180+ Guests: $325
Bring Your own Beer, Wine & Liquor –
The bring your own beer, wine and liquor service gives you the option to bring in any beer, wine & liquor you wish to have available for guests while we take care of the setting up of the bar, serving drinks and clean up. The bar will close once the beer and wine brought is distributed or 1 hour prior to the end of the reception to ensure no one leaves the premises with open containers, and gives guests a chance to arrange for transportation if necessary. The liquor option does require an NCABC special event permit. An event coordinator can help you through the application process. Please note all applicable permit fees are the clients’ responsibility.
Pricing Includes:
· Bartender for up to 5 hours on event night
· Bar setup including plastic beer and wine cups, beverage napkins, garnishes and standard mixers*
· Set up/Clean up
Bring Your Own Beer & Wine Price: $325 180+ Guests: $425
* Garnishes and Standard Mixers Include -
· Lemon, lime and orange slices, cherries
· Pepsi, Diet Pepsi, Ginger-ale, Starry, Club Soda and Tonic Water (Coke products can be substituted upon request)
· Cranberry, Orange and Pineapple Juices
Rehearsal Dinner Bartender -
We are more laid back on Rehearsal night since you're staying in the house you may have self serve alcohol, we just say be careful. A bartender can be added to the rehearsal dinner if you choose, or must be added if you have a larger rehearsal dinner headcount and plan to serve liquor
Pricing Includes:
· Bartender for up to 3 hours on rehearsal night
· Bar setup including plastic beer and wine cups and beverage napkins
· Set up/Clean up
$100 for the Evening
$150 with Liquor, Includes Garnishes & Standard Mixers
All Inclusive Package Pricing
All Inclusive Package
Pricing is based on your number of guests, & includes:
*Access to the property before the wedding for photos, meetings & rehearsal
*Access to the event house & property from 10am - 11pm
(*check in time varies for Sunday weddings*)
*Ceremony area complete with chairs for your number of guests
*4,000 sq/ft climate controlled pavilion complete with overhead lighting, & tables & chairs for your # of guests + additional tables for cocktail hour, food, cake & gifts
*Your choice of linen color, & use of any runners & linen napkins on site
(per availability)
*Event coordinator to help with planning before, & directing day-of
*A staff for day-of to set up, decorating & clean up
*Restroom accommodations & catering prep area at the pavilion
* Use of anything on site including chandeliers, decorations, bars,
props, etc
*A DJ for the ceremony & reception
* A cake for your number of guests
*Decorative fresh flowers for the aisleway, gazebo & guest table centerpieces
* Bar service (includes bartenders, cups, ice,...garnishes & mixers for liquor)
*Coffee/Hot Chocolate service
Upgrades can be made to any rental supplies, additional charges may apply in order to accommodate.
Add overnight stays to enjoy the beauty of The Oaks for the night or the weekend and rehearsal dinner set up with the overnight stay the night before your wedding
Overnight Stays Pricing
Overnight Stays
The event house is available for lodging for up to 10 guests the night before and/or after the wedding. If you book the night before, check in is any time after 2pm, with the option to have the rehearsal on the property that evening. Guests also have the option to add a formal setup for rehearsal dinner the night before the wedding. With a stay the night of the event, check out is by 11am the day after the event. Check out the accommodations page for more information about The Oaks event house.
Overnight Stays: $300 per night
Rehearsal Dinner Setup Pricing
Overnight Stays
When you rent the night before your wedding, you also have the option to add on rehearsal dinner set up by the event house, or under the pavilion. The set up includes tables, chairs, linens and decorations for up to 40 guests. (since our staff has to break down rehearsal dinner and reset for the wedding the day-of, we ask guests to adhere to the 40 guest maximum.)
$160 for up to 40 Guests
Reception Only Package Pricing
Reception Only Package
The Oaks Pavilion is available to rent for a reception only, or any special event. The Pavilion is a 4,000 sq/ft indoor, climate controlled space that includes restrooms, indoor and outdoor lighting, a chandelier, and a moveable bar. There are also cornhole boards on site, and a parking area is located at the front of the property.
Rental Includes:
· Access to the Pavilion for 6 hours
(Please include the time you will need for setup and cleanup within the rental times)
· Tables and chairs for up to 50 guests, and two 8’ tables for a buffet
· Linens for included tables (various colors available based on our inventory)
Pricing:
$1,800 for a 6 Hour Rental
*NOTE* The reception only package includes rental of the pavilion ONLY; NO ONE is permitted at the event house at ANY TIME. This package is available to book for Sunday through Thursday dates all year, or Friday and Saturday dates within 90 days of the event, and during off season (December through mid-March). Rental times are flexible but the event must end no later than 11pm, with clean up by 11:30pm. There is a 6 hour minimum for rental.
Although we include seating for 50 guests, the pavilion has seating capacity of up to 180 guests for seated events. Additional tables, chairs and linens are available for rent, if needed (see pricing below). Tables and chairs will be set up inside the pavilion prior to check-in.
All set up and clean up are the customer’s responsibility and must be included within the rental times, so plan accordingly. A dumpster is located in the parking area and guests are responsible for putting all trash in the dumpster upon check out. The package does NOT include any staff for your event.
A deposit of 50% of the rental price is due at the time of booking to secure the date. Final payment will be due 2 weeks prior to the event. A $400 security deposit is required to rent the pavilion due 2 weeks before the event; if customers check out on time, and the facility is left in a clean state, the customer will have their security deposit retuned.
Caterers will have access to a prep area and two 8’ rectangular tables for buffet, if needed (there is no refrigeration or cooking equipment on site. All food must be prepared off site). Hiring a catering company for events is highly recommended.
Alcohol is only permitted with purchase of a bar package, this is for insurance and liability reasons. A liquor license is required for any event that will serve liquor, and is the customers’ responsibility to obtain. If you plan to have only beer and wine you do not need a permit.
Additional Services:
Additional Hours: $225 per additional hour
Additional Tables, Chairs, Linens, etc:
Tables –
5’ round or cocktail tables - $10 each
8’ rectangular tables - $12 each
White folding chairs - $2 each
Table Linens –
120” round (5” and cocktail tables) - $10 each
90 x 156” (rectangles) - $12 each
(many colors available)
*We also rent linen napkins, runners, chargers, décor, etc. Ask for details.
Ceremony Only Package Pricing
Ceremony Only Package
The ceremony only package gives guests a space for getting ready, taking photos and a ceremony at the gazebo on the lake.
Package includes:
· Access to the event house & ceremony area for up to 4 hours the day of your event
· White resin chairs in the ceremony area for your number of guests
· An event coordinator to direct the wedding
Price:
50 or Less Guests: $2,400.00
*NOTE* Package does not include access to the pavilion area. Because of limited access to restrooms near the ceremony area, 50 guests is the maximum allowed for this package. This package is only available for Sunday through Thursday dates. (Friday and Saturday dates can only be booked within 60 days of the event date, if we have an opening available, and any available dates during off season.)
A deposit of 50% of the rental price is due at the time of booking to secure the date. Final payment is due 2 weeks prior to the event. A $400 security deposit is required, due 2 weeks before the event; the customer understands that with late checkout or any damage they will forfeit their security deposit.
Add Ons:
Tables –
5’ round or cocktail tables - $10 each,
8’ rectangular tables - $ 12 each
Table Linens –
120” round (5” and cocktail tables) - $10 each
90 x 156” (rectangles) - $12 each
(Many colors available, we also rent décor, etc, ask for details)
Additional staff and services including DJ and flowers can be added to any package. Prices vary based on the service and company.